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Blessed Arc Media

Free Change Order Form for Contractors

Stop doing extra work your client “never agreed to.” This isn’t a PDF you print and chase down — it’s a live tool. Fill it out, send the link, and your client signs from their phone in 10 seconds. Both of you get email proof.

Built for roofers, HVAC contractors, plumbers, electricians, painters, remodelers, handymen, GCs, and subcontractors.

Why Contractors Use This Over Templates

Stop Eating Costs on Extra Work

Get written approval before you pick up a tool. No more uncomfortable conversations at the end of a job about whether a change was agreed on.

“I Never Agreed to That” — Now You Have Proof

Digital signature, timestamp, IP address, and email confirmation to both parties. If it ever becomes a dispute, you have a paper trail.

Signed in 10 Seconds From Their Phone

Send a link via text. Your client taps it, reviews the change order, types their name, and approves. No app. No account. No printing.

Real Paper Trail, Not a Text Message

A documented record with digital signature, IP capture, exact timestamp, and email confirmations. Way more defensible than “they said OK over the phone.”

100% Free — No App, No Account

Just fill it out and send. No signup, no credit card, no app download for you or your client. 3 free change orders per week.

Built for contractors who are tired of scope creep eating into their profits. Roofers, HVAC techs, plumbers, electricians, painters, remodelers, GCs, and subs.

Change Order

Create a signed change order in seconds. No app, no account.

Receipt will be sent to this email

$

Copy of signed receipt will be sent here

Powered by Blessed Arc Media - Web Design for Home Service Businesses

Save this tool for quick access — no marketing page, just the form:

blessedarcmedia.com/t/change-order

Bookmark that link, or add it to your home screen: on iPhone tap Share → “Add to Home Screen.” On Android tap the three-dot menu → “Add to Home screen.” On desktop press Ctrl+D (or Cmd+D on Mac). Share with your crew — everyone can use it.

How It Works

Three steps. Under 60 seconds. No account needed.

1

Fill Out the Form

Enter the project name, describe what changed, set the new price, and add your email and your client’s email.

2

Send the Link

Copy the approval link and text or email it to your client. They open it on their phone, tablet, or computer.

3

Client Signs, Both Get Proof

Your client reviews the details, types their name as a signature, and taps approve. Both of you receive email confirmation with the signed record.

When Do You Need a Change Order?

Any time the scope, price, or timeline changes after the original agreement, you need signed approval before you start the additional work. Here are the most common situations.

Client Wants Different Materials

“Actually, can we do quartz instead of laminate?” Material upgrades change the price. Get it signed before you order.

Hidden Conditions Found During Demo

Rotten subfloor, mold behind drywall, outdated wiring — you opened a wall and found a problem. Document the extra work before you fix it.

“While You’re Here, Can You Also...”

The classic scope creep request. Adding an outlet, extending a fence line, painting an extra room. It all adds up — get it in writing.

Weather or Code Forces a Plan Change

Storm damage, a failed inspection, code violations discovered on site. When the original plan can’t move forward, the new plan needs a signed price.

Client Adds or Removes Scope

“Skip the deck but add a patio instead.” Even if the price is similar, a change order documents exactly what you’re building and what you’re not.

Subcontractor Pricing Changed

Your sub’s quote came in higher than expected, or material costs jumped. If the change affects what you quoted the client, get a new approval before proceeding.

Common Questions About This Change Order Form

Everything contractors ask before they start using this tool.

Yes. You get 3 free change orders per week. We're a small web design company that builds tools for contractors. This helps us get our name out there. If you need unlimited change orders with your own branding, contact us about custom solutions.

You send them a link via text or email. They click it, review the change order details, type their name as a signature, and tap approve. Takes about 10 seconds.

A PDF template requires you to print it, get your client to sign in person, scan it, and file it somewhere. This tool lets you send a link — your client signs from their phone in 10 seconds. Both parties get email proof automatically. No printing, no scanning, no chasing signatures.

This is a record-keeping tool that documents scope changes and client approval. It creates a timestamped record with digital signature and IP address of what was agreed to. For formal legal advice about contracts in your state, consult an attorney.

Both you and your client receive an email confirmation with the change order details, the digital signature, and a timestamp. You have documentation that the client agreed to the additional work and price.

Approval links expire after 30 days. This gives your client plenty of time to review and approve while keeping old links from floating around forever.

Yes. Each change order is independent. You can create change orders for different projects, different clients, whatever you need. The free version allows 3 per week.

Contact us about getting a custom version built for your business. We can create a white-label change order system with your branding, unlimited usage, and integration with your website.

Yes. Share the link with your team. Each person enters their own email address when creating a change order, so they get their own confirmations. There's no limit on how many people can use it.